Job Description

Department Statement: The Herberger Institute comprises six schools: ASU FIDM; the School of Art; the School of Arts, Media and Engineering; The Design School; The Sidney Poitier New American Film School; and the School of Music, Dance and Theatre; and two museums: ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 125 degree and certificate options in art, dance, design, fashion, film, media arts and sciences, and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence. Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today's most pressing challenges. The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With almost 9,000 students and more than 750 faculty members, the Herberger Institute is committed to redefining the 21st-century design and arts school. As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work. Values: Creativity as a core 21st-century competency Design and the arts as critical resources for transforming our society Innovation, enterprise and entrepreneurship Interdisciplinary and transdisciplinary collaboration and research Social embeddedness Projecting all voices Excellence Why work @ASU - Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes: Salary and wages paid Comprehensive package of affordable benefit plans and programs Access to world-class educational opportunities at deeply discounted rates ASU's total compensation estimator shows the approximate value of your overall compensation ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. Flexible work options Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times. Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. Apply before 11:59 PM Arizona time the day before the posted End Date. Job Profile: HR Services Specialist 3 Job Family: HR Services Time Type: Full time Max Pay - Depends on experience: $65,000.00 USD Annual Job Description: The Herberger Institute for Design and the Arts, Office of the Dean seeks an Academic Personnel Specialist Senior. This role is integral to the management and support of our staff who support faculty and academic personnel actions, ensuring smooth operation of faculty personnel processes and policy. The successful candidate will work closely with colleagues from 6 schools/academic units within the Institute to provide expert guidance while ensuring compliance with university standards. The Academic Personnel Specialist Senior reports to the Assistant Director of Academic Personnel. Under general supervision of the Assistant Director of Academic Personnel, the Academic Personnel Specialist Senior provides administrative and logistical support to the Vice Dean; interprets university policy; and works with academic units to provide expert support for academic personnel management, including faculty hiring, tenure and promotion. The Academic Personnel Specialist Senior manages academic personnel records and serves as one of two points of contact on complex and confidential academic personnel issues, investigates issues, gathers data, and provides details and options to the Vice Dean. Salary Range: $60,000 - $65,000; DOE Essential Duties: Monitors and coordinates submitted items for instructional and academic professional personnel hiring, promotion and tenure, and other academic processes across the academic units of the Herberger Institute for Design and the Arts. Serves as an expert of the dean's office to academic units to ensure established policies and procedures are followed, including hiring, promotion and tenure, multi-year renewals, sabbaticals, and annual evaluations. Monitors annual faculty evaluation process for faculty and academic professionals in the Herberger Institute. Consults with staff and others to coordinate, provide technical advice and problem-solving assistance as it pertains to academic personnel searches and hiring processes; ensures appropriate approvals and processes are followed. Serves as one of two main points of contact to coordinate academic bylaws and other academic personnel action criteria. Assists with the coordination of academic personnel processes, ensuring appropriate approvals and compliance are obtained, and maintains academic personnel files consistent with University policies and practices. May compose offer letters, notices of appointments/renewals and other academic correspondence for signature to ensure timely completion and distribution of all applicable documents. Analyzes data, makes recommendations and prepares complex recurring and ad hoc reports for the Vice Dean and other Institute leadership. Participates in meetings and conferences pertinent to area of responsibility. Interprets university and Board of Regents policy pertaining to faculty and academic professionals. Manages and maintains physical and electronic personnel files. Manages all faculty and academic professional personal transaction records, ensuring accurate and timely submission. Assists with any other special projects, reports, and duties as assigned. Desired Qualifications: Bachelor's degree in Human Resources, Business Administration, or a related field. Two or more years of experience in academic personnel administration or a related area, preferably in a higher education setting. In-depth knowledge of academic personnel policies and procedures. Strong organizational and project management skills. Excellent communication and interpersonal abilities. Ability to handle sensitive information with discretion and maintain confidentiality. Experience in data management and analysis. Experience with faculty recruitment and onboarding processes. Ability to work independently and collaboratively in a fast-paced environment. Demonstrated experience with resources databases, preferable Workday, Interfolio, Canvas, and Analytics Working Environment: Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to communicate effectively. Regular working schedule is Monday-Friday 8:00am-5:00pm. ASU offers flexible work arrangements which can be discussed and determined with the direct supervisor. Minimum Qualifications: Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding Instructions to Apply Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. Arizona State University

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